Aspects covered by this policy

We thank you for your contribution to Reviewfacility.eu. Reviewfacility.eu does not use (external or internal) analytics or observational data, nor do we have any need or desire to collect personal data on you other than in your own interest. Some data provided by you is transparently exposed as part of our services (as-is) to the user community of Reviewfacility.eu and the general public, to credit your own contributions, to allow people to contact you and to send you updates. We do not share non-public data with anyone.

Reviewfacility.eu believes that your privacy is important and the present policy has as its aim to show you transparently what data we do collect, use and how we deal with the data you entrusted us with. This policy describes how we deal with your personal information, the ways Reviewfacility.eu guarantees its protection, your rights and how we respect them.

If you wish to contact us for more information or you have any questions regarding further knowledge on how Reviewfacility.eu protects your personal data, please contact us at privacy@Reviewfacility.eu or call at +31208884252. We welcome all feedback and have the ambition to provide an optimal user experience and constantly improve ourselves where possible. Please also check the terms of service.

Our values at Reviewfacility.eu

Your right to privacy

Processing your personal data is done and must happen in a lawful way. Protecting your right to privacy is for us a responsibility we happily assume. Reviewfacility.eu strives to make sure that your consent is well informed and your data taken care of, under existing applicable legislation - most notably EU Regulation 2018/1725 of the European Parliament and of the Council of 23 October 2018.

Responsibility and fair retention

We believe in data minimalisation. When your personal data is collected at Reviewfacility.eu, it serves a specific, transparent and legitimate purpose: to credit you for your contributions, to inform you of any updates and to allow others to contact you. We constantly try to avoid processing data in a way which is not compatible with your expectations and the purposes you were informed about. If over time the initial purposes change, you will be informed and asked for consent, with no exception. Also, Reviewfacility.eu is dedicated to deleting your personal data when it has served it's purpose and is no longer needed. We consider data retention and life cycle to be a priority and we strive to analyze each piece of personal data having as aim to decide its optimal storage, proportional with its served purpose.

Honesty and good faith

At Reviewfacility.eu, we believe in minimisation of personal data which we process and clearly explaining the reasons why we do it. What we describe and promise you becomes a core principle for us, trying constantly to inform and not mislead you in any way. Also, we are available to answer to any question you might have regarding your personal data. We believe in good faith as the basis of any decision regarding your personal data.

Reviewfacility.eu is always open to offer you all the information needed in order to make a free choice, what types of data we process and why, what rights you have and how we respect them.

Transparency

Reviewfacility.eu considers it a duty to be transparent in the way we are using your personal data. We strive to find the best ways to inform you and establish channels of communication, being always available and at your service to answer questions about your data. We use as English as official language. Also, Reviewfacility.eu tries to offer information in a clear, accessible way and without using too complex legal terms. Moreover, if there is something you feel like not understanding in regards to your personal data at Reviewfacility.eu, we urge you to contact us and we'll do our best to answer your questions. Our goal is to make information available, open, clear and to enforce you in having constant control over your personal data.

Relevance and adequacy

At Reviewfacility.eu, we believe your personal data should not be collected or used more that what is needed. We constantly strive to limit the information to the minimum possible, proportional with its transparent purpose. Also, we have a clear vision of the data life cycle and we aim to decide the relevance of each piece of data for storage limitation.

Accuracy

At Reviewfacility.eu, we believe that your personal data must be kept up to date and we actively take measures to ease or rectify information if it's inaccurate or broken. Given our commitment towards data hygiene and security, we have implemented various rectification mechanisms. First, you have full and unmitigated access and control over your own profile data in all of the tools we deploy - whether that profile contains real data or not - and you can edit or delete the data (partial or in full) whenever you want or need to.

If you are unable to make desired changes yourself, please ask for support with the erasure of your data or its rectification when necessary; for instance when you no longer have access to your account and the associated email address. If you consider that any data needs to be corrected or erased, please get in touch with us and we will act accordingly.

Integrity and confidentiality

Reviewfacility.eu is an online collaborative community where most (if not all data) is publicly shared, and users should be aware that any contributions become entirely visible to the rest of the world. Our aim is to insure the proper level of understanding on the one hand and security and guarantees of integrity on the other. We implement measures in house in order to prevent unauthorized and illegal activities, accidental loss, destruction or damage of personal data.

Our team is aware of the importance of personal data protection and we take into consideration all levels of risks (accidental losses, data breaches, confidentiality risks and many more) in order to minimize them at maximum. We do our best to inform you and keep you up to date on these aspects, as part of our internal procedures in insuring the protection of your personal data.

Your rights at Reviewfacility.eu

At Reviewfacility.eu, you have the right to obtain information about the processing of your personal data.

When you provide your personal data to Reviewfacility.eu, we strive to make sure that you have access to information about:

  • who is collecting the personal data;
  • why Reviewfacility.eu uses the personal data (purposes);
  • the categories of personal data concerned;
  • the legal justification for processing the data;
  • for how long the data will be kept;
  • who else might receive it;
  • whether the personal data will be transferred to a recipient outside the EU;
  • that you have a right to a copy of the data (right to access personal data) and other basic rights in the field of data protection;
  • your right to lodge a complaint with a Data Protection Authority;
  • your right to withdraw consent at any time;
  • where applicable, the existence of automated decision-making and the logic involved, including the consequences thereof.

This includes a pro-active attitude also on your side. Apart for caring about your privacy, we wish to raise awareness about the importance of being informed about your rights.

Get access to the personal data Reviewfacility.eu has about you

All profile data you supply to us is visible and accessible to you and to the users of Reviewfacility.eu, with the possibility to modify and erase the data you provided yourself. Please note that as part of the public world wide web such data is likely to be externally archived by e.g. services like search engines and Internet Archive.

You can make a request from Reviewfacility.eu asking information about your personal data. You will be granted access only to the data related to yourself, because we commit to respect the privacy of all the users. For example, if the request is about an information located in a database, you will receive access only to what concerns your personal data.

Request for incorrect, inaccurate or incomplete personal data to be corrected

All data you supply to us through the various web services we operate is transparently visible and directly accessible to you and to the users of Reviewfacility.eu, with the possibility to modify and erase the data you provided yourself. This data is only intended to give you credit for your contributions, to inform you and to allow others to contact you.

In addition to the ability to edit data yourself, you have the right to make a request from Reviewfacility.eu to correct, add, update and/or block specific personal data. Also, if requested, we commit to having the processing process of your personal data blocked temporarily.

Request that your personal data is deleted

You can update and delete information yourself. Reviewfacility.eu commits to deleting your personal data for you, if requested. This will remove data from our systems, and will propagate to system backups automatically. Please take into consideration that requesting a serviced deletion process (rather than doing it yourself) might take some more time, especially when the information is already older (and thus present in backups). The time to process may depend on the type of information and where it is stored. We intend to keep you updated on the erasure status as best as possible and be transparent about how the deletion takes place, case-by-case.

Request the restriction of the processing of your personal data

You can make a request from Reviewfacility.eu, objecting to the way we use your personal information, if you consider it is not proper. We will do our best to follow your demand and adjust our ways of using it according to your wishes.

Exercising your rights at Reviewfacility.eu

About your request

We commit to respect and guarantee your rights as best as possible. Reviewfacility.eu wishes to be open to questions and requests you might have. You can contact us via privacy@reviewfacility.eu.

Our commitment to you

We will do our best to answer your request as soon as possible, by contacting you not later than 2 business days.

Identification means

Please take into consideration that a form of identification will be necessary, in case you want us to modify or erase data on your behalf. Based on the type of data you are referring to, we reserve our right to decide if you provided us with sufficient means of identification in order to follow your request.

Protecting your privacy

Reviewfacility.eu commits to use all the identification information only for the purpose of handling the request and we will delete it as soon as it is no longer needed.

Be precise in your request

Depending on the piece of information you are referring to, we might ask you to name it, so we can identify it properly and follow your request as best as possible. Otherwise, even if we act in good faith, we could have issues when dealing with a generic request regarding all your data.

Justification of your request

Please indicate us in the request also what is the reason for it. We value your feedback and it contributes to improving our services. Any comment is welcomed and we respect your opinion, being central for us in adapting our services according to your needs.

Types of personal data Reviewfacility.eu collects about you

As a regular user, you can browse our web pages without fear of leaving traces. We do not deploy any third party tracking mechanisms. The only personal data we collect is information you provide to us voluntarily, notably your user profile as create during registration. If you register for or edit an account, Reviewfacility.eu asks you for personal information about you. This is used to create and edit a public profile, set your preferences, sign-up for notifications and interact through our community using the account. You may, but don’t have to, provide us the following personal data:

  • Name, Surname;
  • Email address.

If you decide to provide your name, email address or other contact information, the information will be openly published as part of the User Index or participant list of the site as well as being linked to any comments or edits that you make.

Use of your real name or a recognisable email address is not required - we care about the substance of your contributions to the reviewfacility.eu community, and pseudonimity or even anonymity is entirely legitimate. If exposure of your name is an issue, we suggest you register with another name and a dedicated or one-time email address that cannot be linked to your proper identity. In cases where there is a significant threat for you to be associated with Reviewfacility.eu, please use adequate measures to anonymise your internet address (e.g. a VPN or Tor Browser) during usage of the service.

When you post something using your account, the information typically becomes available to the members of the Reviewfacility.eu community and the general public. By creating an account, you consent to this.

Cookies

A cookie is a data file that is transferred to your device (your computer, mobile phone or whatever you use to access our services), that is used for authentication and tracking. Cookies expire after a certain period of time, depending of the type of cookie and the configurations of your browser.

By duration, there are more types of cookies, as follows:

  • a session cookie expires when you close your web browser or mobile application;
  • a persistent cookie remains on your device, after you close your browser or mobile application. It expires based on the duration set by us or when you delete it manually.

Reviewfacility.eu only uses the default cookies and the default cookie settings of  the free and open source applications it deploys to provide services (currently Xwiki, RocketChat and Discourse). These are functional cookies that contribute to maintaining your session and preferences (e.g. whether you've gone through the first visit tutorial). No so called third party cookies (such as advertising cookies, social media cookies or other forms of tracking) are deployed by us.

Legal grounds for processing your personal data at Reviewfacility.eu

Reviewfacility.eu will collect and use your information only when it is needed in order for us to provide the services for which you offered us your consent. We commit to process and collect personal information about you only if we have a legal basis under the applicable EU legislation.

Should we need to use your personal information for a specific purpose other than what we have obtained your consent for previously, we will explictly request your consent to do so (opt-in only). At any time you have the right to change your mind, yet this will not affect any processing that has already taken place using your entrusted personal data.

One final potential usage would be the case where we have an unforeen legitimate interest to use your data, i.e. to investigate a security incident. However, this can happen only if it takes precedence over protecting your personal data, an aspect to be determined case-by-case.

Getting in touch with Reviewfacility.eu

If you wish to contact us via email for further information or to make a request regarding your rights and find our more about how we guarantee them, please write us using one of the following address: privacy@reviewfacility.eu.

Updates to the Reviewfacility.eu Privacy Policy

From time to time, we may decide to review and improve the terms of service related to our Privacy Policy. If we make any changes, we will update its date from the top, so that you are informed about them.

Partner’s Privacy Policies

You may consult this list to find the Privacy Policy for each of the partners and technology providers of Reviewfacility.eu.

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Created by Michiel Leenaars on 2021/06/01 16:34